Registration and Cancellation

When you register, your program fee and accommodations are generally due in full unless a longer retreat offers a deposit arrangement.

For retreats of five nights or longer, if you register more than 30 days before arrival, you may pay a 30% deposit. The balance is due by the first day of your stay. Payment arrangements may be available for those who need them. Please contact us to discuss your options.

Within 30 days of arrival, payment is due in full when you register, unless an approved scholarship applies or another person is paying on your behalf. If paying in full would be difficult, please contact us at info@karmecholing.org to discuss available options.

You can request your preferred type of accommodation when you register. We'll do our best to honor your choice.

Payments are applied to your program fee first. Once that fee is paid, your place in the program is secured. Your preferred accommodation is confirmed only when both the program fee and accommodations are paid in full. Until then, the room type is a request, subject to availability.

If your preferred room type fills before payment is completed, we'll contact you about available alternatives. If the alternative lowers your total cost, any excess payment will be refunded. If commuting is permitted for the program, that may also be an option.

Cancellation terms are based on the number of days before your arrival:

• 30 days or more: A refund of what you've paid, minus a $100 administrative fee.
• 15–29 days: Choose a refund of 50% of what you've paid, or a credit for the full amount paid toward a future program.
• 8–14 days: A credit for the full amount paid toward a future program; no cash refund.
• 7 days or fewer: No refund or credit.

Any outstanding balance is canceled when you cancel your registration. No-shows and early departures receive no refund or credit. Refunds are returned to the original payment method where possible.

Some programs may specify their own administrative fees or other terms. Please check the details for your particular program before registering.

If we cancel a program, we'll refund everything you've paid for it. You can choose to use that amount as a credit toward a future program instead.

Need to change your dates, room, or other registration details? Contact us at info@karmecholing.org. Changes may affect your cost. Additional nights outside a program's scheduled dates are charged at the published extra-night rate.

Please email info@karmecholing.org. We're happy to help you understand your options.